Depending on the weather + where your university is located, outdoor events are going to have different challenges. The major benefit of having outdoor events this semester/quarter include:

• Higher capacity
• Ability to stay socially distanced during the workout
• Reduced exposure to indoor surfaces + no need to *clean up* after the event [disinfect surfaces used, etc]

We believe that many universities will prefer their student orgs to have meetings outdoors as weather permits. Below are a few best practices + tips for having your outdoor events:

• If available – rent [or purchase] a speaker/microphone for the instructor to use
• Spread out as much as possible to keep distance between members
• Be conscious of wet grass — encourage yoga mats or towels for every workout
• Encourage members to wear sunscreen + bug spray
• Make sure your members are well hydrated + know their limits if it’s hot out. Have the instructor be mindful of running an outdoor workout + take water breaks

If you are utilizing outdoor workouts, you MUST have a backup plan — Weekly Workouts should never be canceled due to bad weather!

This is totally okay! Many universities are still formulating their plans for fall + most of their plans include multiple pieces. You can still start planning now + estimating that there will be 15 weeks of instruction for a semester + 10 weeks of instruction for a quarter. Your CLC + RCL will work with you to make sure we are supporting you + catering your fall to work with whatever plans your university has.

If you are not doing any online classes but in-person classes are starting later, your recruitment will start when you’re on campus!

If you’re starting with online classes + then moving to in-person classes, you will do recruitment virtually, + move to in-person events once you’re on campus!

If your university is only letting certain students on campus, work with your CLC on how we can make this best for your Chapter!

• If all exec will be on campus, you could run in-person Weekly Workouts + livestream for those at home
• If partial exec are on campus, you could run in-person Weekly Workouts + livestream for those at home
• If no exec are on campus, you could run all events virtually
• For Small Groups, you can have in-person Small Groups for anyone on campus + virtual Small Groups for anyone not on campus

If your university will not allow groups over a certain size to meet [let’s say 30] + your event capacity is 60, you can…

• Hold 2 sessions of 30, if your instructor is comfortable with that
• Reserve 1 room for 30 + another room for 30, with 1 of the rooms having a live-stream from the other room with the instructor
• Have 1 room of 30 + live-stream the workout for members to do at home!

If your university has a low amount of people that can gather [10-15], we suggest doing fully virtual Weekly Workouts! Small Groups can still meet in person, as Small Groups will only have a max of 9 members.

If you are doing a mixture of in-person events + virtual events, you can have exec rotate who is attending the event in-person or who is attending the event virtually!

If you’re seeing the same members attending each week the in-person events, you can also implement a rotation with your members for attending the in-person events versus virtual events. We suggest doing this by either last name or by Small Group Coordinators — half the SGCs are group “A” + the other half are group “B” — switch weekly who gets to be in-person!

• It’s important you stay on top of any university guidelines/restrictions regarding the fall semester/quarter + are communicating this with your team
• Utilize your “Chapter pod” [other Ambs in your CLC’s group!] to bounce ideas off each other + support each other
• Create deadlines for your team in terms of planning to keep everyone on track + to make sure everyone is feeling supported
• Use the Leadership Workshop you’re attending [required for all exec to attend!] to brainstorm more ideas!
• Utilize your Ambassador Position Leadership Page here!

Recruitment:

• Work alongside your VP Media to think about how you can virtually recruit + use social media platforms + graphics for recruitment
• Your university might have adjusted capacities + requirements for activities such as tabling or flyering
• Some virtual recruitment tactics to utilize: streamed Sample Weekly Workout, steamed info sessions, collecting email listservs from your university, posting in university Facebook groups, DM’ing people on Instagram, refer-a-friend raffles/prizes, mentioning it in virtual classes, etc.
• Discuss with your Treasurer about using Chapter dues + savings for purchasing Facebook ads or Instagram ads that target students at your university
• Even if you’re on campus recruiting, you can still implement some virtual ideas [lots of social media!] into your recruitment schedule
• Use the Position Webinar you’re attending [required for all exec to attend!] to brainstorm more ideas!

Find more about your position in the VP Membership Leadership Page here!

• Social media is so important for engaging with members!
• Really hold your fellow exec accountable to posting 1x/week on Instagram + utilizing your Chapter hashtag — while this standard is the same if you’re on campus or virtual, that virtual aspect heightens the affect social media has on connection + community
• Implement monthly social media challenges [bingo, score cards, bucket lists, 30-day challenges, etc.]
• Focus on engaging with all members’ posts — liking, commenting, etc.
• With any virtual events — still take a group photo at the end of everyone throwing the bolt ; )
• Use the Leadership Workshop you’re attending [required for all exec to attend!] to brainstorm more ideas!
• Find more about your position in the VP Media Leadership Page here!

• Trouble with booking workouts + instructors not being able to lead? Reach out to your CLC for advice on how to proceed + to brainstorm ideas! Some ideas include:
  • Team up with another Chapter doing a virtual workout at a similar Weekly Workout day/time to host events
  • Work with instructors that are not local for a virtual Weekly Workout
  • A member of Team CHAARG could lead a virtual workout or wellness workshop for your Chapter
• Plan to host as many workouts as you can outdoors if possible
• You can host virtual Weekly Workouts with instructors that are not local if you’re struggling to get instructors that are local
• The easiest way to build schedules would be to have an instructor agree to both an in-person or virtual workout or the same date/time, in case your university switches to virtual events at any point
• You should still collect studio insurance + liability waivers for any virtual events
• Streaming workouts would be a great way to increase your capacity + get more members involved!
• If needed, if you’re struggling to fill events, reach out to your CLC or RCL to see if they or another CLC/RCL would be interested in leading an event for your Chapter
• You can collaborate with other Chapters to host virtual WW! This is great to plan with schools in your area, as schools in the same area will most likely be following similar policies + guidelines
• If your in-person events have reduced capacities, implement a rotation of who gets priority to attend an in-person vs virtual event. We suggest doing this by either last name or by Small Group Coordinators — half the groups are group ‘A’ + the other half are group ‘B’, alternating who gets priority to sign up for the in person event that week
• Make sure to check-in with your studio events frequently — their regulations may change on events they can or cannot do
• Use the Leadership Workshop you’re attending [required for all exec to attend!] to brainstorm more ideas!
• Find more about your position in the Event Coordinator Leadership Page here!

• Even with virtual events, Eventbrites should still be made to see how many people are signed up, + so your team can work on increasing attendance at the event
• There should still be weekly exec team meetings if you are virtual — feel free to edit the Meeting Minutes/work with your CLC to make sure all questions + topics are relevant to your university/Chapter
• Attendance should still be taken + recorded at all events, regardless if they are in-person or virtual
• Membership reports should still be created each month, whether you are in-person or virtual
• Use the Leadership Workshop you’re attending [required for all exec to attend!] to brainstorm more ideas!
• Find more about your position in the Secretary Leadership Page here!

• If your university has restrictions on group sizes that can get together, you can run more than 1 session of a social
• Virtual social ideas:
  • Murder mystery parties
  • Netflix parties
  • Quiplash
  • Kahoot games
  • Baking/cooking socials or demos
  • Body positivity workshop
  • Simple crafts
  • Chapter dinner
  • Networking events
  • Closet clean-out/virtual auction
  • CHAARGmas white elephant
• If virtual, you could engage more of your community in events through creating little *sub-groups* such as a book club or podcast club
• If virtual, you can still order CHAARG gear — just have Kevin ship everything directly to the members house : ) Use the Apparel Order form!
• Use the Leadership Workshop you’re attending [required for all exec to attend!] to brainstorm more ideas!
• Find more about your position in the Treasurer Leadership Page here!